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Updating Credit Card Prepayment Information - PQ670041

The manual authorization and settlement application (PQ670041) may be utilized to gain a credit card authorization for orders originally placed on hold for any reason. In addition, the application may also be utilized to gain a credit card authorization and/or settlement for open accounts receivable invoices. Finally, the application may be utilized to refund an amount for any reason to a customer.

Since certain options are available only at certain status codes it may be wise to familiarize yourself with the prepayment status codes before attempting any of the processes in this chapter. The status codes as well and the Form and Row Exits for this application are seen below.

Fields

Fields

Prepayment Status

Name	Explanation
Status equal to blank	Transactions pending authorization or refund to the customer where transaction status is equal to Blank. The refund row exit will be enabled when selection is on a record with a negative dollar amount to refund. Only rows at this status can be deleted.
Status equal to 02	Transactions that have been successfully authorized and are pending settlement where transaction status is equal to ‘02’.
Status equal to 05	Transactions that have been successfully settled and funds have been requested where transaction status is equal to ‘05’.
Status equal to 06 and 07	Transactions that have been declined at either the authorization attempt (transaction status equal to ‘06’) or the settlement attempt (transaction status equal to ‘07’).

Form Exits

Name	Explanation
Add Authorization	When clicked you will enter information to add a new authorization to the order represented in the header fields.
Add Refund	Press to add a refund to the order represented in the header fields.
Prepayment Transaction	This form exit will allow you to view/browse the Prepayment table (F004201).

Row Exits

Name	Explanation
Authorize	When pressed the selected prepayment row will attempt to authorize. This row exit can be used when the prepayment record is in status ' '.
Settle	When pressed the selected prepayment row will attempt to settle. This row exit can be used when the prepayment record is in status '02 '.
Refund	When pressed the selected prepayment row will attempt to refund. This row exit can be used when the amount is less than zero and the prepayment record is in status '02 '.
Payment Summary	When pressed this option will redirect you to the Credit Card Information screen with the header fields populated based on the row you selected.
Void Auth/Settle	Voiding a prepayment record that has been authorized or settled updates the status of the record so that it will not be used in any further processing.
Copy for Refund	Non-referenced refunds are not supported. This row exit will allow you to copy a settled (reference transaction) to refund against.
CC Surcharge	This option will allow you to view the surcharge records written for the row selected.
Load CC from Grid	This option is available during order entry and allows you to take the data from an existing prepayment row and load the data to the screen. Please note this action will only work when the prepayment line being used is at status ' ', '02', or '05'. Further, the PNReference and Name may not be "######"

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